Information About Our Services

1. Registered Office Address Service:

This service comes with receiving all official letters from UK government departments such as HMRC (Inland Revenue), Companies House and the British Courts addressed to the Company. We will scan it and  email you the content as PDF documents. After 1 month the originals will be securely shredded. Scanning is free.

Please note: Other post such as letters from banks, suppliers and customers will be returned to sender.

If you don't want us to open your letters then as an alternative to having your official post scanned you can have it forwarded to you by post. Mail forwarding will cost £10 plus VAT plus postage per item.

Any letters from Companies House or HMRC addressed to the director of the company will also be returned to the sender. If you want to use the address on your website, invoice or email then you need to buy Business Address Service.

You can use our address as your director’s service address if you do not want your home address to appear on the Companies House Website when you register as director of your company. This lets you protect your home address from the public.

This service comes with receiving all official letters from UK government departments such as HMRC (Inland Revenue), Company House and the British Courts addressed to the director. We will scan the letters and email it to you as PDF documents. After 1 month the originals will be securely shredded. Scanning is free. This service will cost £45/year.

Please note: Other post such as letters from banks, suppliers and customers will be returned to sender.

If you don't want us to open your letters then as an alternative to having your official post scanned you can have it forwarded to you by post. Mail forwarding will cost £10 plus VAT plus postage per item.

Any letters from Companies House or HMRC addressed to the the company will also be returned to the sender. If you want to use the address on your website, invoice or email then you need to buy Business Address Service.

3. Business Address And Scan Service

Project a more professional image of your business by using one of our prestigious office addresses. This service allows you to receive general business posts. All letters that are not from the UK government departments such as HMRC and Companies House are classified as business mail e.g. letters from banks, suppliers and customers. Your business mail will be scanned and emailed to you as PDF documents. The originals will be securely shredded after 1 month. Scanning is free. Original copies can be ordered prior to them being shred. We charge £10 plus VAT plus postage per item.

Please Note:

This service allows you to use the address as general business correspondence address. It also allows you to use the address on your website, invoice and email signature.  If you need to use the address on Companies House then you need need to buy Registered Office Address Service.

4. Business Address Service And Mail Forwarding

As an alternative to having your commercial mail scanned, you can have it forwarded to you by post. Junk letters won’t be kept for you. The annual subscription price includes £20 to cover the cost of post and handling fees. If the deposit runs out prior to the service being renewed, subscribers will be asked to top it up again. This service allows you to use the address on your website and invoice. If you select this service you also need to select the number of letters.

5. Sole Trader Address Service 

These services are for unincorporated businesses, sole traders, trusts, individuals. Your Post will be scanned and emailed to you as PDF documents. So whether you are at home or travelling, you will always have access to your post. The originals will be securely shredded after 1 month. Scanning is free. Original copies can be ordered prior to them being shred. We charge £10 plus VAT plus postage per item. If you buy this service and want the original letters to be forwarded to your home address then we will request you to top up a postage fee credit for the sum £20 plus VAT. When the deposit is reduced to £5, you will be asked to top it up.

6. Registered Office Legal requirements

• All Companies registered at Companies House must have an official address in the country of their jurisdiction

• The Registered Office is the official address of the company, and all official communications will be sent to that address.

• Official communications are those issued by Companies House, HMRC (the UK Tax Authority) and the UK Courts of Law

• The Registered Office must be a physical address, capable of having documents served on the directors. That is to say, the documents will be received and brought to the attention of the intended recipient, in the event of court proceedings. For this reason, it cannot be a PO Box unless that is part of a complete address i.e. it has a street address and postcode.

• Companies House splits the UK into 3 jurisdictions; Scotland, Northern Ireland and the joint jurisdiction of England and Wales. A company can have many trading addresses in many jurisdictions but it can only have one Registered Office.

• A home address can be a registered office. A company using a home address is exempt from the requirement to display its name outside.

• The address used will be on display at Companies House so that it is publicly available. Many database services such as 192.com publish information they extract from Companies House Web Site. So names and addresses quickly become available on the internet. For B2B businesses, this may not be a problem but B2C businesses, rarely want their private addresses publicly available, to avoid unwanted attention.

• A company can only have one registered office but can have many trading addresses, where it conducts its business. For instance a bank and its branches or a chain of supermarkets.

• A company must display its name at its registered office. Dormant companies are exempt from this requirement. A location with more than 5 registered offices is able to use alternative display options.

• The Company must keep its statutory records at the Registered Office. Alternatively the company can nominate a SAIL (Single Alternative Inspection Location). Companies House must have a record of a SAIL.

• A company must display its Registered Office Address on all its business stationery including invoices, web sites and emails.